BOARD OF COUNTY COMMISSIONERS
October 8, 2014
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, October 3, 2014.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, October 1, 2014, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 15, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $11,047.82 for period ending September 30, 2014, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 612116 through 612586 for Oklahoma County in the amount of $426,793.96 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of September, 2014. (Document Received)
Juvenile Justice Center $267,945.83
8. Receive the following litigation:
Case No. TC-2014-035 Tort Claim
Case No. CV-2014-1225 Report of Commissioners
Case No. CJ-2014-5389 Foreclose right to reopen
Case No. TC-2014-036 Tort Claim
9. Discussion and possible action to approve Resolution No._____________ designating Rebecca Sitler as Receiving Officer for the Oklahoma County Sheriff s Office, replacing Maureen Redwine, and to designate Donna Bassett as Receiving Officer for the Oklahoma County Sheriff s Office, replacing Theresa Patrick. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
10. Discussion
and possible action to approve Resolution
No. __________ designating Erica Smith as Requisitioning Officer for MIS,
replacing Shelley Goodknight. Requested by Mike Harmon, Director, MIS.
(Document Received)
11. Discussion
and possible action to approve Resolution
No. __________ designating Erica Smith as Requisitioning Officer for MIS
Special Revenue Fund-1300, replacing Shelley Goodknight. Requested by Mike
Harmon, Director, MIS. (Document Received)
12. Discussion
and possible action to approve Resolution
No. __________ designating Lynnette Stephens as Requisitioning Officer for
MIS Special Revenue Fund-1300. Requested by Mike Harmon, Director, MIS.
(Document Received)
13. Discussion
and possible action to approve Resolution
No. __________ designating Don Pendergraft as Receiving Officer for MIS,
replacing Erica Smith. Requested by Mike Harmon, Director, MIS. (Document Received)
14. Discussion
and possible action to approve Resolution
No. __________ designating Don Pendergraft as Receiving Officer for MIS
Special Revenue Fund-1300. Requested by Mike Harmon, Director, MIS. (Document Received)
15. Discussion
and possible action to approve Resolution
No. __________ designating Cassandra Brison as Receiving Officer for MIS
Special Revenue Fund-1300. Requested by Mike Harmon, Director, MIS. (Document Received)
End
of Consent Docket
District No. 1
16. Discussion and possible action to receive Quit Claim Deed wherein the Board of County Commissioners will receive from Kchao & Kchao Holdings, L.L.C., an Oklahoma limited liability company, the following real estate: Lot 29, Block 002, AMENDED PLAT OF BLOCK SIX (6), Crutcho Park Addition to Oklahoma County, Oklahoma, AKA 1816 Godlin Ave. according to the recorded plat thereof together with all improvements and appurtenances. This property is being donated to the Board of County Commissioners and is a complementary piece of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project. (Parcel No. 19). Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve a Resolution No. ____________ requesting a donation of $250,000.00 from the Oklahoma County Finance Authority; directing the proposed donated funds to the Oklahoma City Public Schools for capital improvements and educational and community outreach efforts at the school s property located at 3333 N. Shartel Avenue in Oklahoma City, Oklahoma. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
District No. 2
18. Discussion and possible action to approve and authorize the Chairman to sign a non exclusive right for an access agreement and to designate the County Engineer as Oklahoma County s designated representative. This agreement is between Oklahoma County and the Boeing Company. This agreement permits Boeing s employees, agents, consultants, engineers, contractors or subcontractors to enter real property owned by Oklahoma County to perform environmental testing. The Boeing Company shall bear the full expense of the environmental studies. The parcels included in this environmental study are located approximately on the NW corner of SE 59th and S. Air Depot. A more complete legal description is attached to the document. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
20. Discussion
and possible action to accept the following Easement by KLE, LLC. This property is located in the
Northwest Quarter of Section 22, Township 14 North, Rang 4 West of the Indian
Meridian, Oklahoma County, Oklahoma. (Complete Legal Description
hyperlinked). This Easement is being granted to Oklahoma County by KLE,
LLC, in the amount of $8,500.00. Requisition No. 11502392 has been issued to
KLE, LLC in the amount of $8,500.00 from Highway Cash/Highway District No. 3
(1110/9300), contingent upon encumbrance of funds. Requested by Ray
Vaughn, County Commissioner, District No. 3, and has been approved as to form
and legality by Gretchen Crawford, Assistant District Attorney. (Document
Received).
21. Discussion and possible action for approval of settlement and authorizing Chairman to Sign Declaration of Vehicle Purchase price and Power of Attorney provided by CSAA Group. CSAA settlement is for damage done to Oklahoma County District No. 3 shop built utility trailer involved in an accident that occurred on 8-25-2014. CSAA has provided documentation as backup for settlement amount. Check has been received and deposit is pending BOCC approval of settlement. Requested by Ray Vaughn, County Commissioner, District No. 3 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District Attorney
22. Discussion and possible action to receive information, discuss, and possibly take action regarding the status and continuation of Community Sentencing. Requested by Sandra Howell-Elliott, Assistant District Attorney.
County Clerk
23. Discussion and possible action to approve a Provider Service Agreement between Oklahoma County and McBride Orthopedic Hospital for the Oklahoma County Health Benefit Plan. This item was approved by the Oklahoma County Budget Board on September 18, 2014. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
24. Discussion
and possible action to approve Amendment 8 covering services from McBride Orthopedic
Hospital for the Oklahoma County Health Benefit Plan. This item was approved by the Oklahoma County Budget Board on
September 18, 2014.
Requested by Carolynn Caudill, Oklahoma County
Clerk. (Document Received)
Engineering
25. Discussion and possible action for the
Chairman to sign a Resolution
No. ___________ authorizing Oklahoma County to apply for the Community
Development Block Grant- Disaster Recovery (CDBG-DR) Funds. Requested by
Stacey Trumbo, PE, County Engineer. (Document Received)
26. Discussion and possible action for the Chairman
to sign the Community Development Block Grant-Disaster Recovery (CDBG-DR)
Citizen Participation Plan. The Citizen Participation Plan document
states that Oklahoma County will conduct required public hearings, accept
public input and respond to public concerns. Requested by Stacey Trumbo,
PE, County Engineer. (Document Received)
Planning
27. Discussion and possible action to approve Resolution No. ______________ to either amend or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to PUD-2014-01. The Oklahoma County Planning Commission recommended denial during a public meeting on August 14th, 2014. Pursuant to 19 O.S., 868.16 this amendment of the zoning must not be passed except by favorable vote of all the members of the Board of County Commissioners. The tract of land encompasses 155 acres and is located at NW 220th (Coffee Creek) and Pennsylvania Ave (County Highway District No. 3) Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
28. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
29. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
30. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
31. Commissioners Comments/General Remarks:
32. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
33. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW15012
Avigilon or Equivalent
CW15069
Awards, Apparel and Promotional Items
34. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(B)(4) for confidential communications with Board s attorney to discuss possible settlement of the George & Meredith A. Hand Tort Claim No. TC-2014-032.
35. Action regarding confidential communications with Board s attorney to discuss possible settlement of the George & Meredith A. Hand Tort Claim No. TC-2014-032.
36. Adjourn at __________ until 9:00 a.m., Wednesday, October 15, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board